Privacy Policy

My contact details

Registered corporation 1434029 B.C. Ltd. doing business as Happy Work Club

hello@happywork.club

Personal Information

Most of the personal information I process is provided to me directly by you, when you contact me by email or sign up to my newsletter. During our correspondence and/or whilst working with you I am likely to collect the following information:

  • Email address

  • Phone number

  • Your name

  • Your business name

My newsletter is powered by email marketing software which complies with GDPR and data processing regulations. If you provide your email address and subscribe, you can opt out of any future mailings by clicking the unsubscribe link on the newsletter.

I also receive personal information indirectly, from the following sources in the following scenarios:

Analytics

This website collects personal data to power our site analytics, including:

  • Information about your browser, network, and device

  • Web pages you visited prior to coming to this website

  • Your IP address

This information may also include details about your use of this website, including:

  • Clicks

  • Internal links

  • Pages visited

  • Scrolling

  • Searches

  • Timestamps

This information is shared with Squarespace, the website analytics provider, to learn about site traffic and activity.

Cookies

This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit The cookies Squarespace uses.

How I use the information

I use the information that you have provided in order to:

  • Contact you with relevant updates or information

  • Help me to understand which pages on my website are useful

  • Find out how people are discovering me

  • Make strategic business decisions based on Analytics data

I do not share your information with anybody else.

Why I collect this information

Under the General Data Protection Regulation (GDPR), the lawful bases I rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting hello@happywork.club

(f) I have a legitimate interest.

How I store your personal information

Your information is stored in the following locations, and I have also provided information on how it is removed if you request for it to be deleted.

Squarespace

Analytics and cookies information are stored within Squarespace. It is not possible to delete individual analytics records. I am also unable to remove cookies from your computer; information on managing cookies can be found on the ICO website.

Email Marketing

Email addresses are stored within the email marketing software. If you unsubscribe you will no longer receive communications from me via that channel but I will be able to see your historical activity. If you wish to be removed entirely from my email marketing software, please get in touch and I will delete your historical activity and contact email. I do not track whether you open emails from me, or click on any links.

Email and Calendar

I use a business email and calendar service. I have a list of contacts and your email address will be stored here along with potentially your name, company and phone number. Within my email I will also store any correspondence we have in the course of a project or enquiry. Calendar entries may include location information such as your address along with your name and contact details for the call or meeting.

If you wish for me to delete your information, please get in touch and I will remove you as a contact. Where appropriate, I will also delete email messages between us, although I may need to keep some messages for my own records. If this is the case, I will let you know which emails this relates to and why I am keeping them.

Phone Messages

Some people I work with enjoy the convenience of sending information via secure internet messaging or text so some personal information may be stored here. If you wish to be removed as a contact or have some/all of our messages deleted, please get in touch.

Project Management

I use a card-based project management tool which I use to keep track of tasks and store project information for reference. I use cards with general reference information and also for individual tasks; these are identified with labels relating to the project. If you wish to have your information deleted, please let me know and I will remove all cards and labels relating to you.

File storage

I use a secure file storage system for documents relating to my work. I can delete them from the cloud and my local devices on request. Some folders are shared with me by people I work with, and in this case, owners of the folder can revoke my access at any time.

Additional security

I use two-factor authentication to prevent unrecognised devices from logging in, and use security measures on my phone and laptop to prevent access to data stored on my devices.

By default, I keep your information indefinitely unless otherwise requested. If you do request your data to be deleted, I will remove your data as described above.

Your data protection rights

Under data protection law, you have rights including:

  • Your right of access - You have the right to ask us for copies of your personal information.

  • Your right to rectification - You have the right to ask me to rectify personal information you think is inaccurate. You also have the right to ask me to complete information you think is incomplete.

  • Your right to erasure - You have the right to ask me to erase your personal information in certain circumstances.

  • Your right to restriction of processing - You have the right to ask me to restrict the processing of your personal information in certain circumstances.

  • Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

  • Your right to data portability - You have the right to ask that I transfer the personal information you gave me to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, I have one month to respond to you.

Please contact me at hello@happywork.club if you wish to make a request.

How to complain

If you have any concerns about my use of your personal information, you can make a complaint to me at hello@happywork.club.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: +44 0303 123 1113

ICO website: https://www.ico.org.uk